CEO Assistant

ROLES AND RESPONSIBILITIES

1. Administrative tasks:

• Complete administrative tasks including answer main phone line and respond to inquiries, complete expense reports, compose and prepare correspondence or email, arrange itineraries, and manage stationary in the office;
• Provide event management support as requested by CEO and Auxesia Team such as schedule meetings, draft agendas, distribute presentation materials, and record meeting minutes;
• Provide hospitality to all guests and help to create a welcoming environment;

2. Supports and Liaison:

• Do brief market research, summary information to report to the CEO;
• Act as a liaison and follow up on contacts made by the CEO to cultivate ongoing relationships;
• Provide a bridge for smooth communication among internal and external departments;
• Assist the CEO to determine targets and objectives of works and propose work-plan for departments in ways that comply with the company’s plans and vision;
• Follow up incoming issues and concerns addressed to/by the CEO and determine an appropriate course of action, referral, or response;
• Support the CEO in supervising progress schedule, modifying workflows and making decision (if urgent) on behalf of the CEO;

3. Supervising and Talent Training tasks:

• Help HR team with screening, conducting interviews, and writing reports;
• Supervise and report to the CEO about the general performance of staff, in-out-coming issues occurred in the office;
• Maintain credibility, trust, and support with the management team and colleagues;

4. Others:

• Conduct relevant tasks required by the CEO.

QUALIFICATIONS

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with attention to detail;
• Expert level written and verbal communication skills in both English and Vietnamese;
• Highly resourceful team-player, with the ability to also be effective independently;
• Proven ability to handle confidential information with discretion;
• Demonstrate the high level of customer/client service and response;
• Forward-looking thinker who actively seeks opportunities and proposes solutions.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor's degree required;
• Candidate with work tenure of experience is preferable;
• Experience and interest in internal and external communications as well as partnership development;
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Social Media web platforms.